Registration information, terms and conditions

Registration Fees

Registation Type	Members	Non-members	Students	Registration Date
Professional Development Day Registration	320	--	--	From 1 April 2010
Early Bird Delegate Registration	645	880	330	From 1 April 2010 to 15 June 2010
Standard Delegate Registration	770	990	380	From 16 June 2010
Exhibition Booth Staff Delegate Registration	250	--	--	From 1 April

Additional Tickets for Accompanying Partners

Ticket Type	Price
Professional Development Day Drinks	60
Conference Welcome Drinks	60
Formal Dinner	185

Professional Development Day delegates

Registration includes:

Admission to the Professional Development Day sessions on 4 August
Morning and afternoon tea and lunch on 4 August
Admission to the Professional Development Drinks on 4 August

ATRAA 2010 delegates

Registration includes:

Admission to all sessions in the ATRAA 2010 program from 5 - 7 August (inclusive). Please note that a separate registration fee applies to the Professional Development Day
Morning and afternoon tea and lunch each day
Admission to the Welcome Cocktail Party on 5 August
Admission to the Formal Dinner and ATRAA 2010 Industry Awards Ceremony on Friday 6 August

Exhibition Booth Staff delegates

Should representatives of your organisation be attending ATRAA 2010 primarily to staff your exhibition booth, we offer this special discounted registration fee.

Registration includes:

Morning and afternoon tea and lunch each day
Admission to the Welcome Cocktail Party on 5 August

Please note: This discounted registration fee does not include admission to the Speaker Program, Formal Dinner and ATRAA Awards Ceremony. A maximum of 2x Exhibition Booth Staff delegates are permitted to register from the same organisation (in addition to the free registrations included in your exhibition/ sponsorship package).

All prices are quoted in Australian dollars and are inclusive of GST

Members must be current paid up members of the Clean Energy Council
Students must be enrolled full time in a course in renewable energy or similar and are required to confirm Student ID Numbers on the registration form. This registration does not include entry to the dinner.
Must be paid and confirmed company exhibitors. This registration does not include entry to the dinner.

Delegate Entry

All registration fees must be paid in full prior to commencement of the conference. Delegates will be issued with a conference name badge which must be worn at all times to allow entry to the conference sessions and social functions. Exhibitor Passes do not allow for entry into the conference proceedings or social functions.

Registrations are non transferable in any capacity and only registered delegates will be admitted to the conference area.

No public access is available to the exhibition space.

Entitlements

Full Conference Pass

THURSDAY 5 AUGUST 2010 TO SATURDAY 7 AUGUST 2010

Entry to the Welcome Cocktail Party
Entry to the conference program and exhibition - Thursday 5 August 2010 to Saturday 7 August
Morning tea daily
Afternoon tea daily
Lunch daily
Formal Dinner on Friday 6 August
Trade Fair Directory, conference program and access to online presentations after the conference

Student Registration

THURSDAY 5 AUGUST 2010 TO SATURDAY 7 AUGUST 2010

Entry to the Welcome Cocktail Party
Entry to the conference program and exhibition - Thursday 5 August 2010 to Saturday 7 August
Morning tea daily
Afternoon tea daily
Lunch daily
Formal Dinner on Friday 6 August
Trade Fair Directory, conference program and access to online presentations after the conference

Professional Development Day

WEDNESDAY 4 AUGUST 2010

Entry to the Professional Development Day and Drinks
Morning tea
Afternoon tea
Lunch daily

Additional Stand Staff

THURSDAY 5 AUGUST 2010 TO SATURDAY 7 AUGUST 2010

Entry to exhibition space for set up
Entry to exhibition space only for Thursday 5 August to Saturday 7 August 2010
Morning tea daily
Afternoon tea daily
Lunch daily
Welcome Cocktail Party
No entry to formal dinner. To gain entry to the dinner, please make a separate social functions booking
No entry to conference proceedings. To gain entry to these events please purchase a full conference

Payment

All prices quoted are in Australian Dollars and include GST. Registration cannot be confirmed until full payment is received. The Conference Organisers can accept the following methods of payment:

Cheque

Please make payable to 'The Event Management Group' and send to:

The Event Management Group
1/345 Plummer Street
Port Melbourne, Victoria 3207

Credit Card

Mastercard and Visa are accepted forms of credit card payments.
Credit Card payments will appear as The Event Management Group on your credit card statement.
Please note this as any investigations to confirm these details to accounts departments may incur a fee.

Electronic Funds Transfer (EFT)

Should you select this option, please ensure your registration form is sent through with the applicable payment pending or remittance advice from your bank to allow the conference organiser to track your payment. Registration cannot be confirmed until full payment is received.

Registration Acknowledgment – Tax Invoices are your confirmation!

If you successfully register online you will receive and immediate response to let you know your registration was successful. If you do not receive this your registration attempt has failed. Please check your credit card status and try again at a later stage.

You will also receive a tax invoice as confirmation via email within 10 days of your registration. Please note a tax invoice will only be sent to the email address of the person who appears on the registration form. Group payments will only be sent one tax invoice and this should be distributed to each member of the group as confirmation of registration.

In particular please note that accommodation bookings made on your behalf appear on this tax invoice also. Please check them carefully and advise any amendments within 5 working days of invoice as these bookings are binding. No charges will appear next to your accommodation booking as the hotel will charge you directly and provide a tax invoice upon check out.

Alterations

Once the Conference commences registrations are non transferable and admittance will only be available to the person listed on the registration form. Substitutions may be made up until (2 weeks) 21 July 2010 and will incur a 15% administration fee at the Registration Managers Discretion. Alterations to your registration and accommodation bookings will not be accepted over the telephone. Please send any requests for alterations to: atraa@emgevents.com.au

Cancelling your conference registration

Cancellations postmarked on or before 21 July 2010 will incur a fee a $300.00 administration fee. No refunds will be made for cancellations for the conference postmarked on or after 21 July 2010, however substitutions will be accepted until 21 July 2010 .

Cancelling your accommodation booking

If you need to cancel your accommodation booking before 30 days of your arrival date, any refund, will be subject to the hotel cancellation policy. Therefore no accommodation refund can be guaranteed within 30 business days of the conference. After 30 days one night’s accommodation charge will be processed by the hotel. Between 10 days and the day of check in the hotel may charge the full cancellation fee of the quoted rate per night that is cancelled or reduced.

Onsite registrations - this conference sells out! book early

Registrations for the conference will close one week prior to the starting date (Wednesday 28 July 2010) to enable appropriate pre-conference preparations. However, late registrations may be accepted onsite subject to availability. Additional Fees apply. Delegates who choose to register onsite will be required to pay for all related costs immediately, via the provision of a company cheque or credit card number. Receipts will be sent to the delegate concerned after the conference. The organisers cannot guarantee that collateral, such as satchels, will be available to onsite registering delegates. In addition, there is a risk that the Formal Dinner may be fully booked. This policy has been implemented to enable a greater efficiency in the coordination necessary during the lead-up to the conference, and to ensure the most enjoyable conference experience possible for everyone involved.

Conference Name Badges

All delegates, accompanying persons and exhibitors and sponsors will be provided with a name badge, please wear your Name Badge at all times as it indicates your entry into applicable sessions and social functions. Additional Guests for the dinner may pick up their name badges from the registration desk from 12 noon the day of the dinner.

Privacy Statement – The Event Management Group

EMG are the conference and event managers, and are representing The Clean Energy Council at ATRAA 2010 Conference & Professional Development Day. When we collect and hold personal information about you, that is, information that can identify you, such as your name, address and other contact details, it will be related to your prospective or confirmed involvement in the ATRAA 2010 Conference & Professional Development Day. Generally, we will collect and hold your personal information for the purposes of: providing services to you, to respond to queries made by you, or to keep ourselves and you informed of the status of a conference or event that you have confirmed your involvement in, or are prospectively attending. If the personal information you provide to us is incomplete and/or inaccurate, we may be unable to provide you with the services you are seeking.

Please note it is usual that your name and company will appear on the CEC website delegate list after the conference.